When you need to make changes or additions to an existing contract with a catering hall, an addendum letter can formalize those modifications. Below is a sample letter that includes placeholders and details you might need to adjust to fit your circumstances.
Addendum Letter to a Catering Hall
[Your Name][Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date] [Manager’s Name]
[Catering Hall Name]
[Catering Hall Address]
[City, State, ZIP Code]
Re: Addendum to Event Contract Dated [Original Contract Date]
Event Date: [Event Date]
Contract Number: [Contract Number]
Dear [Manager’s Name],
I am writing to formally request an addendum to our existing contract with [Catering Hall Name] for our upcoming event scheduled on [Event Date]. We have discussed some adjustments that need to be reflected in the contract to ensure everything meets our expectations.
The specific changes we would like to make are as follows:
- Menu Changes:
- Replace [Original Menu Item] with [New Menu Item].
- Add [Additional Menu Item] to the list.
- Guest Count Adjustment:
- Increase the total guest count from [Original Guest Count] to [New Guest Count].
- Event Timing:
- Extend the event hours from [Original Time] to [New Time].
Please find attached documents that might be necessary for these changes, along with any revised terms discussed. We appreciate your cooperation and flexibility in accommodating these requests.
Kindly confirm the acceptance of this addendum by signing and returning a copy of this letter at your earliest convenience.
Thank you for your attention to these adjustments. We look forward to a successful event.
Warm regards,
[Your Signature (if sending a hard copy)][Your Printed Name]
Tips for Writing an Addendum Letter to a Catering Hall
- Specify Details Clearly: Clearly outline the terms you are looking to change or add within the existing contract to avoid any misunderstandings.
- Attach Necessary Documents: Include any supplemental documentation that supports the requested changes, such as updated guest lists or revised menus.
- Request Confirmation: Ensure that the catering hall confirms the addendum by signing and returning the letter or providing a written acknowledgment.
FAQs on Addendum Letter to a Catering Hall
- What is an addendum letter to a catering hall?
An addendum letter is a formal document used to modify or add terms to an existing contract with a catering hall. - When should I write an addendum letter?
Write an addendum letter when you need to make any changes to the original contract, such as menu adjustments, guest count changes, or timing revisions. - Is it necessary to have the addendum acknowledged by the catering hall?
Yes, it is important to have the addendum formally acknowledged to ensure both parties agree to the changes. - Can an addendum include multiple changes?
Yes, an addendum can include multiple modifications or additions, just ensure each change is clearly detailed. - What should I do if the catering hall does not agree to the addendum?
If the catering hall does not agree, seek to discuss and negotiate until a mutually acceptable solution is found.